Exam Policies & Procedures

Updated February 7, 2013

The policies and procedures for examinations are set forth below to provide each law instructor and student with a guide to the norms of the William S. Richardson School of Law.

Unless the instructor specifically directs that the examination may be written outside the physical confines of the Law School, these provisions on examinations will apply.

I. Before the Exam

A. Approximately one week prior to the commencement of final exams, each student will be assigned an identification (ID) number from the Student Services office. Students taking midterm exams will be given their number approximately one week before their midterm. Students will be given one ID number per semester to be used on all exams for that semester, including finals and midterms. Students should assure that the ID number will be easily available for each examination. Since ID numbers assure an anonymous grading system, please guard your number as appropriate.

B. Each student is charged with the responsibility for noting the exact date, time and room for each and every examination which he or she is required to take. Such detailed information will be contained in the "Final Exam Schedule" that will be distributed and posted on the law school website a few weeks before final exams commence.

II. The Day of the Exam

A. Cell phones and other electronic devices are strictly prohibited from being
accessed during an exam. All cell phones must be turned off and put away
throughout the duration of an exam. Watches and/or other timing devices must
be silenced throughout the exam. Laptop computers may only be used to type
exam answers utilizing software from Examsoft.

B. Students must be seated 15 minutes before the examination commences, with
no less than one seat space (approximately 3 feet) between students. Students
arriving late for an exam will not be given additional make-up time.Students
using Examsoft must have launched the program and arrived at the ‘Stop Sign’
screen no later than 15 minutes before the exam is scheduled to begin.

C. Faculty may not proctor their own examinations. However, the instructor of the
course should be available in his/her office during the hours of the exam to
respond to questions about the examination. If the course instructor cannot be
available, he/she should ask another member of the faculty or staff to be
available for questions regarding the exam. Responses to individual questions
which might affect the grading of the examination will, as much as possible, be
announced to the entire group taking the exam.

D. Any books, notes or other course-related materials not authorized for use during
the examination may not be brought into the exam room, or must be placed at
the front of the room during the exam. Students may not consult any unauthorized materials during the examination.

E. There will be a proctor present or nearby throughout each examination.

F.  Blue books and scratch paper will be available for all students to pick up before the exam begins. Extra blue books and scratch paper will be available as needed during the exam.

All students must supply their own blue or black ink pens and bring them to the exam, regardless of whether they will be handwriting or typing their exam answers. When writing in blue books, write in blue or black ink on every other line and on one side of each page, unless instructed otherwise. If the professor is using a scantron sheet for multiple choice questions, students must use a no. 2 pencil.

G. For ExamSoft users, each person must supply his/her own laptop.

H. Students will be given an ‘Exam Policies Acknowledgement’ form at the
beginning of each exam. This acknowledgement form provides each student with
specific exam room policies and information about what constitutes academic
misconduct. Each student must sign this acknowledgement form and turn it in at
the conclusion of each exam.

I. After exam announcements have been made and the exam questions have been
distributed, the exam administrator (or proctor) will start the exam. The instructor
is responsible for issuing explicit written instructions relating to every exam
whether the exam is given outside or within the Law School.

J. When time is called at the end of the exam, stop writing or typing immediately.

A proctor who has reasonable cause to believe that a violation of examination rules, procedures or standards has occurred will immediately contact Law School Administration in writing:
1. Describe the occurrence, ask for and note the student's name and
examination number, and;
2. Submit the above in writing along with his/her (the proctor's) name to the Law School Associate Dean for Student Services.

III. Upon Completion of the Exam

1. (FOR THOSE WRITING):  The student's exam number should be on all
blue books and all should be numbered, i.e., 1 of 3, 2 of 3, 3 of 3.
Each student must turn in the following to the proctor:
a. Signed ‘Exam Policies Acknowledgement’
b. Exam questions (with their exam number noted on the first page)
c. Blue Books
d. Scantron answer sheet (if applicable)
e. Used scratch paper (if applicable – exam number should be written on any used scratch paper).
Return any unused blue books and unused scratch paper to the proctor

2.(EXAMSOFT): All exam answer files must be uploaded via the internet.  Students must upload their exam answer file within 3 hours after the end of the exam, but it is recommended that students upload their exam answer file before exiting the exam room if possible (wireless connection required).
Each student must turn in the following to the proctor:
a. Signed ‘Exam Policies Acknowledgement’
b. Exam questions (with their exam number noted on the first page)
c. Blue Books (if applicable)
d. Scantron answer sheet (if applicable)
e. Used scratch paper (if applicable – exam number should be written on any used scratch paper).
Return any unused blue books and unused scratch paper to the proctor.

K. Be sure to turn in all materials containing answers. It is the students' responsibility to insure that all materials (such as blue books, scratch paper, answer sheets, etc.) intended to be graded are submitted to the proctor at the end of the exam. Credit will be given only to such materials.

L. Students who complete their exam early should gather their exam materials quietly so as not to disturb others. Once out of the room, please be quiet as students may be taking exams in adjacent rooms. Once there are ten minutes or less remaining in an exam, students must remain in their seats until time is called at the end of the exam.

M. Students may leave the exam room to go to the restrooms or to take a break
during the exam. Please do not allow classroom doors to bang as you enter and
exit. During such a break, students may not talk to anyone or remove any exam
materials (questions or answers) from the exam room. There will be absolutely
no smoking or consumption of food in the exam rooms.
Beverages are permitted only in covered containers with snap-on or screw-on covers. Beverages in fast food cups or similar disposable cups are not permitted.

N. Students will not be given extra time in the event of computer malfunctions during
an exam.

IV. After the Exam

A. Students may not discuss the contents of examinations until grades are posted.
This is necessary to assure the security of the exam in the event that someone is
unable to take the exam at the scheduled time.

B. Under no circumstances should students identify themselves or their matching
exam numbers to the professor (this applies to the exam itself, as well as before,
during or after the examination). References or notations on the exam which the
professor may recognize as coming from a certain student should be studiously
avoided. Students should not discuss their examination with the professor until
grades have been posted.

C. Students should contact the Associate Dean for Student Services immediately
regarding concerns about anonymity, exam irregularity, any
transposed or forgotten exam numbers, etc.

V.  Posting of Grades/Lost Exam Numbers

A. Results of examinations will be posted on the web at myuh.hawaii.edu at approximately 30 days after the exam, although some grades may be posted sooner.

The Student Services Office will not give out exam numbers or exam results to students who have lost or misplaced their exam number.

VI. Final Exam Rescheduling (Make-Up)

A. Students should check the final exam schedule before registering for courses.
Rescheduling will not be permitted if a student has two exams on the same day
or on successive days.

B. Exceptions to the provision requiring that all exams be taken at the scheduled
time will be allowed only for medically certified disabilities or verified emergencies
beyond the student's control which substantially impair the student's ability to
perform on the exam at the scheduled time.

To the extent practicable, the student must obtain prior approval for the rescheduling from the Associate Dean for Student Services. The Associate Dean for Student Services will then discuss the student's situation anonymously with the professor whose exam is being given. Students should not discuss the need for rescheduling directly with the professor concerned as this breaches anonymity. The rescheduled exam should be given after the time of the regularly scheduled exam, on a date to be determined by the Associate Dean for Student Services and instructor.

Requests for rescheduling or extra test time will not be granted for such excuses as studying for the wrong exam, oversleeping, tardiness, forgetfulness, car trouble, traffic congestion, etc.


Piyada Nonzee

(808) 956-3003